Admin Assistance

For an Israeli site of a global financial group we are looking for self-driven with a ‘can do’ attitude Admin Assistant to support the growing teams.

THE ROLE

The Administrative Assistant provides administrative and operational support to the Manager- level staff with the wider administrative team. Responsibilities will include but are not limited to

• Heavy scheduling/calendaring meetings across time zones and providing planning support.
• Coordinating logistics, scheduling, and booking travel, conferences, team offsites, internal and external events and collaborating with Assistants in the business across geographies.
• Aiding in creating and delivering presentations and email communications.
• General administrative duties within the team such as cash-expenses and trip reports.
• Providing cover to the reception team and admin team as and when required.
• Answering phones and relaying messages/information.
• Serve as Liaison between internal departments to ensure effective communication
• Assis the departments with new-joiners
• Assist Human Resources with scheduling interviews with candidates
• Anticipating obstacles and being resourceful in proactively working towards solutions, keeping the organizational values in mind.
• Identifying and leading efforts to create administrative systems and process efficiencies.
  
  

Skills And Requirements

• Fluent in Hebrew and English (Verbal and Written).
• An ability to work independently in completing assigned duties.
• Strong organizational and time management skills.
• Excellent verbal, written, and interpersonal communication skills.
• An ability to quickly gain a thorough knowledge of duties and tasks.
• Proficient in Microsoft Office Suite.
• Social Media Savvy – a plus