Administrative Assistant to Conferences Coordinator

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Administrative Assistant to Conferences Coordinator
Part Time
[email protected] https://iias.huji.ac.il/
Safra Campus, Givat Ram Jerusalem

The Israel Institute for Advanced Studies, at The Hebrew University of Jerusalem, is hiring an Administrative Assistant to the Coordinator of Advanced Schools & Conferences.

Job description:

Assisting with ongoing communication with participants and speakers of conferences before, during, and after each conference, and completing tasks such as -

  • Liaising with conference speakers: sending invitation letters, collating presentations and materials for lectures, providing information and assistance, assisting with processing reimbursement for expenses, and more.
  • Liaising with conference participants: applications, handling any requests, sending acceptance letters and information before, and during, each conference.
  • Preparing name tags and other materials.
  • Providing assistance during each conference: registration, answering general queries, and sending relevant updates.

Requirements:

  • English language: native speaker level with strong writing skills
  • Previous experience in an administrative role
  • Can provide a high level of customer service
  • Organized, hardworking and responsible
  • Able to work afternoon and evening hours during conferences

The position is paid hourly (20-40 hours per week).


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