Personal Assistant

Resumes to [email protected]

WhatsApp enquiries to 0527027900

Job description:

• Work closely with Senior manager for whom you will be providing personal assistance,
• Calendar Management and coordination of meetings,
• Assist manager with follow up and ensure execution of plans, decisions, tasks, and activities in the Department,
• Management of meetings (preparation, minutes and follow up on decisions/action items),
• Maintenance of communication routines in the Department (work with managers and HR to plan, facilitate and monitor),
• Work with HR in initiating and supporting welfare activities,
• Responsibility on Department purchase requests, handling expenses in financial systems,
• Coordination of occasional travel plans including accommodation and flights,
• Welcoming and looking after the occasional visitor,
• Creating documents, briefing papers, reports, and presentations,
• Ongoing maintenance of office related issues and general administrative office tasks,
• Supporting Department employees,
• Collaborating with HR & Finance Departments as needed.

Requirements:

• Minimum 2-3 years experience in an administrative role,
• Excellent interpersonal skills,
• Good English communication skills (written & verbal),
• Knowledge of standard desktop applications (MS Word, Excel, PowerPoint, Outlook, Internet tools, etc),
• Ability to work independently, proactively and setting priorities,
• Ability to work from the office (based near Beit Shemesh in Har Tuv),
• Attention to detail and high level of accuracy,
• High level of commitment, dedication, and discretion.
• Ability to work under pressure,
• Academic degree – advantage,
• Access to a car preferred,
• Ability to work outside normal work hours on occasion, if needed - preferred.