Executive Assistant/HR to CEO
We are a Home Fashion Décor Manufacturer specializing in the wholesale/eCommerce space that is growing and expanding in many directions and looking for self-motivated team players that will have a forward thinking working environment to thrive and grow in.
The Role:
We’re looking for an Executive Administrative/Personal Assistant to join our team! Reporting to our CEO, you will provide outstanding daily personal support and thrive in a fast-paced environment. This is a perfect role for someone who takes initiative, is intuitive, and resourceful. The ability to multitask is essential in this position, while also maintaining complex schedules, and managing the household.
The ideal candidate is highly organized, able to problem solve and think on their feet and likes to work in a constantly changing environment. Your creativity, passion, attention to detail, and exceptional approach to follow through will be critical in supporting the CEO and bringing order to their life. Although this position may offer some remote work flexibility, this role will be based in our New York office.
In this role you will:
• Help our CEO run their day-to-day, from scheduling personal appointments to personal travel, you will keep everything running smoothly
• Assist, help process, and manage expenses for the CEO in a timely manner
• Manage and work with our HR team on employee related tasks
• Coordinate and manage domestic and international travel, transportation and accommodation and provide ongoing support as needed
• Coordinate with our CEO’s admin to provide additional support in scheduling daily meetings and updating calendars for the CEO
• Work independently at a fast pace
• Complete other duties as assigned
• Manage our CEOs calendar, helping juggle his professional and personal activities
• Compile data and format information for internal and external communication – memos, emails, presentations, reports
What we’re looking for:
• 3+ years of work experience with personal support to high-level executives
• Experience with Google-Suite (Gmail, Calendar, Docs, etc.) is preferred
• Ability to thrive and prioritize in a fast-paced environment
• Provide support and be accessible outside of traditional business hours if needed
• Strong attention to detail
• Comfort and familiarity in dealing with highly confidential information
• Ability to deal with ambiguity and work independently
• Strong verbal and written communication skills
• Excellent time management skills
• Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• Demonstrated ability to design and improve processes
• Ability to prioritize and handle multiple assignments at any given time
• High level of integrity and discretion
Please email [email protected] to apply
