Jerusalem based software company seeking an experienced bilingual (Hebrew & English) Office Manager/Bookkeeper.
Position Description:
Administrative support for office administration, human resources, accounting, and marketing. Role includes responsibility for all day-to-day office functions and facilities including premises and equipment.
Responsibilities:
Office Management: Responsible for organization and efficient running of the office. Examples of tasks include but are not limited to:
- Assisting the CEO with various tasks.
- Answering phones and responding to emails in a professional business manner.
- Banking, managing petty cash, and collecting the mail.
- Inventory and procurement of office supplies.
- Ordering of equipment, services, food, etc.
- Coordination of facility and equipment maintenance and repairs.
- Management of schedules and calendars, coordination of meetings and events.
Human Resources Administration:
- Coordination of job postings, interviews, employment contracts, and new employee documents, as well as administrative handling of employment termination.
- Monthly tracking of employee work, vacation & sick hours.
- Administration of employee salaries, pensions, welfare, and other benefits in coordination with accountants and related companies and agencies.
- Maintain Policy & Procedure Manuals and assist employees with any questions to ensure that they understand the contents of the manuals.
- Tracking of equipment, supplies and/or software assigned to each employee.
Bookkeeping:
- Accounts Payable: management of invoice records and payments.
- Accounts Receivable: filing of enterprise customer contracts, generating periodic invoices to those customers, follow up and collection communications when needed.
- Monthly meeting with accountant for tax and payroll records.
Additional related tasks according to the needs of the organization as required from time to time.
Job requirements:
- At least 3 years of experience in a similar role, administrative management, or bureau management - required.
- Proficiency in general accounting and bookkeeping (e.g., expenses, accruals, etc.)
- Proficiency in CRM systems and Microsoft Office / Google Business Apps and ability to quickly learn new software and technologies.
- Excellent communication and people skills - must have the ability to effectively communicate with employees, customers, suppliers, accountants, government personnel, and benefits agents.
- Language skills: Hebrew and English fluency are required; native English is an advantage.
- Excellent organizational skills, positive attitude, and strong work ethic.
- Ability to be flexible and thrive in a multi-tasking environment.
- Immediate availability to start work is an advantage.
Education: Bachelor's degree is an advantage, but relevant work experience will be considered.
Hours & Compensation
- Hours: Sunday through Thursday. Can be full or part-time based on mutual needs and agreement. We can be flexible with the hours and expect the same in return when needed.
- Work Location: Hybrid - Jerusalem office/remote.
- Monthly Salary
Apply
If you're qualified and interested in joining our team, send to [email protected] your résumé and cover letter detailing how you meet the position requirements.
